Privacy Policy

General Data Protection

Who we are

Our website address is: http://rivergardeners.com also known as “River Gardeners’ Association or “RGA.”

RGA are a local, non-profit Organisation serving the village of River (and the surrounding area) in Dover, UK.

Contact us on: [email protected]

What personal data we collect and why we collect it

Personal data is only collected through our Sign up form & Entry form.

Data includes: Full Name, Address, Phone Numbers, Email Address and Age. This data is only collected for the purposes of processing your entry and chasing up Trophies.

if you consent to receiving Newsletters and occasional emails with us, we will use your personal information including Email address for this purpose.

How long we retain your data

We store Entry form Responses for One year in order to process your entries and to chase up Trophies.

Our contact information

[email protected]

Website data Protection


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Contact forms

We use JotForm to collect responses to our online Entry form, read JotForms Privacy Policy at: https://www.jotform.com/privacy/


If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

List of Cookies in use:

__cfduidThird Party1 yearJotForm Cookie
_gaThird Party2 yearsGoogle Analytics Cookie
_gat_gtag_UA_121832930_1Third Party24 hoursGoogle Analytics Cookie
_gidThird Party24 hoursGoogle Analytics Cookie
guestThird Party24 hoursJotForm Cookie, privacy policy: https://www.jotform.com/privacy/
JOTFORM_SESSIONThird Party Jotform Session Cookie
themeThird Party24 hoursJotForm Cookie, privacy policy: https://www.jotform.com/privacy/
userRefererThird Party24 hoursJotForm Cookie, privacy polisy: https://www.jotform.com/privacy/
viewed_cookie_policyPersistent1 yearCookie to remember Cookie Policy settings

Embedded content from other websites

Articles and pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


In this subsection you should note what analytics package you use, how users can opt out of analytics tracking, and a link to your analytics provider’s privacy policy, if any.

By default, WordPress does not collect any analytics data. However, many web hosting accounts collect some anonymous analytics data. You may also have installed a WordPress plugin that provides analytics services. In that case, add information from that plugin here.

Who we share your data with

We use JotForm to collect responses to our online Entry form, read Jot-forms Privacy Policy at: https://www.jotform.com/privacy/

We use Mail-Chimp for our Newsletter and Email solution, read Mail-Chimps privacy Policy at: https://mailchimp.com/legal/privacy/

How long we retain your data on our Website and 3rd Party Servers

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

We also use Jot form for Entry form processing, whose Privacy Policy can be found here: https://www.jotform.com/privacy/

Our Hosting partner “Hostinger” has their own Privacy policy which can be found here: https://www.hostinger.co.uk/privacy